For Grant Recipient
Grant usage and payments
The main rule is that grants are to be used within two years of the date when they were awarded. We pay grant every month at the beginning of the month.
Application round in August
The grant is for work performed during the calendar year that follows the year the grant was awarded. Grants are not awarded for projects or events that have been implemented prior to the grant decision in October, or for expenses generated prior to the grant decision.
Major cultural projects application round in January
The grant is to be used for work that starts during the year the grant was awarded. Grants are not awarded for projects or events that have been implemented prior to the grant decision in March, or for expenses generated prior to the grant decision.
City and dedicated funds application round in January
Grants are not awarded for projects or events that have been implemented prior to the grant decision in March, or for expenses generated prior to the grant decision.
A payment request for a grant can be made in the online grant service: you can sign in to the service with the same credentials you used for making your application. If you have problems signing in, please read the questions and answers section first. If your problem is not resolved, please contact firstname.lastname@example.org. We pay out grants once a month, at the beginning of the month. A payment request must be made no later than two weeks prior to the desired payment date.
The Farmers’ Social Insurance Institution Mela handles pension insurance matters for arts and science grant recipients. If you have been awarded a grant or scholarship in Finland, your pension insurance is provided by Mela. You can include expenses such as material expenses, assistant expenses and purchased services into your work. Mela, the insurer of grant recipients, will accept that expenses account for half of the received grant. You have a legal obligation to apply for pension insurance if you meet the following conditions:
- Your grant or scholarship has been awarded for work lasting at least four months
- Grant and scholarship work lasting less than four months can also qualify for pension insurance in certain conditions by adding it to an existing pension policy. Further information: Adding a new grant or scholarship to an existing insurance policy.
- The amount of your grant or scholarship when converted into annual income is 3,900 euros or more. Further information: Annual earnings.
- You are not employed by the same body that awarded the grant or scholarship
- You are between the ages of 18 and 68 but not yet on an old-age pension
- You are eligible for the Finnish social security system.
If you are eligible for the Finnish social security system, you also have a legal obligation to take out pension insurance if you perform your grant or scholarship work outside of Finland, or if you come to Finland to work on a grant or scholarship. Further information: Working abroad on a grant or scholarship.
You do not have to take out pension insurance in the following instances:
- You have been awarded a grant or scholarship for basic degree studies
- Your grant or scholarship was awarded to cover expenses alone (such as travel grants).
Additional funding for supplementary personal insurance
Recipients of a personal 12-month grant can also be awarded an additional grant of approximately €200 for the purpose of taking out voluntary supplementary life insurance. This insurance covers accident insurance, medical expense insurance, and life insurance, and is valid for a continuous period of one year starting from the withdrawal of the first grant payment. This insurance covers recipients under the age of 60.
Recipients are sent instructions and a form for applying for this insurance cover via grant online service. Additional grants can only be awarded to persons who work in Finland. Details on the insurance package are sent to recipients immediately as the cover comes into force.
An application form and a letter of attorney authorizing the Foundation to take out and pay for an insurance policy and authorizing Söderberg & Partners Oy to arrange and manage the cover should be sent to the following address: email@example.com
Söderberg & Partners Oy
Usage and discontinuation of a grant
A grant must be used for the purpose for which it was awarded. Grant payments can be interrupted and the usage period of the grant extended because of, for example, full-time employment, parental leave, or illness. The main rule is that the grant term can be pushed back once, for a duration of max. 12 months, starting from the time the grant was awarded.
If you are awarded other forms of financing, you become employed, or if the essential purpose for which the grant is used changes, please notify us immediately. The Foundation must also be informed of parental leaves, lengthy sick leaves or part-time employment.
Working during the grant period
The full year working grant, is intented for full-time work and requires leave from regular salaried employment. Similarly, the grantee may not receive other working grants or other types of personal financial support. Grants for expenditures are not limited.However, a small amount (25 % of salaried work time) is allowed during the grant period in order to enable occasional or part-time jobs. Exceeding the aforesaid limit will affect the amount and duration of the grant and has to be agreed separately.
Cancelling a grant
If a grant has not been withdrawn within two years of the date it was awarded, it is cancelled without a separate notification. Grants are cancelled if the work for which the grant was awarded is not performed. If the grant has not been used in line with instructions, the unpaid share of the grant can be cancelled, and the sum that has been paid out reclaimed.
Grant recipients must file grants awarded by the Kordelin Foundation in their income tax return. Each year, the Foundation will inform the tax authorities of the grants that have been paid out to natural persons. More information on the pages of the Council of Finnish Foundations.
Grant usage report
A report on how the grant was used must be delivered to the Foundation no later than a year after the final payment of the grant was paid out. The manager in charge is responsible for reporting the work of projects and working groups. If the grant has been awarded for work to be performed over many years, such as a second or third year grant for a major cultural event, the applicant must file an interim report which demonstrates that the project is proceeding as planned. Grant recipients can apply for new grants only after they have delivered the final/interim report of their previous project. Fill in the report in the grant online service. Reports must not be sent via email or be mailed to the Foundation.
Mentioning the name of the Foundation
Grant recipients must mention the name of the Alfred Kordelin Foundation in their printed and digital products. You can download the logo of the Foundation here. It is a positive thing if grant recipients gain visibility for their work in media. In such occasions – for example when being interviewed – do mention the grant you have received from the Kordelin Foundation.